Collection Notice for Maths Camps 2026
The University of Melbourne/Australian Mathematical Sciences Institute (AMSI)(ABN: 84 002 705 224) collects personal information on behalf of the Victorian Department of Education (the department) to facilitate student participation in Maths Camps.
The purpose of collecting this information is to enable AMSI and their contracted partners, Mathematical Association Victoria and the Y to provide a safe and inclusive camp experience for participants and for the department conduct program evaluation activities.
The information collected through the registration process includes, but is not limited to:
- Student first name and surname
- Current school name
- Year level
As AMSI collects and handles your personal, sensitive and health information on behalf of the department, your information will be handled by the department in accordance with this consent, the department’s policies regarding privacy and records or where otherwise authorised or permitted by law.
AMSI will hold the personal information you provided until the Victorian Maths Camps program is complete at the end of 2028. After this period, it will be securely destroyed in compliance with the University’s retention and disposal authority.
AMSI and the University of Melbourne will collect your personal information for the purposes of communication and information distribution via Campaign Monitor. Personal information is subject to their privacy notice and terms of use.
Campaign Monitor records your IP address and uses cookies, web beacons, local storage and session storage. They collect this information when you access our email communications. They use this information for the purpose of providing this subscription service, and to measure its performance.
Campaign Monitor may transfer this information to its contractors or other third parties, but only if they process information on Campaign Monitor’s behalf, or where otherwise required to do so by law.
Campaign Monitor is a multinational entity. They will transmit and store your information on servers located outside of Australia. The Privacy Act 1988 may not protect the information they collect. You may not be able to seek redress under it.
Only the applicant’s name and email address, and the parent/carer’s email address is recorded by Campaign Monitor. All other personal information and all sensitive and health information detailed below will be stored in Australia on UoM’s SharePoint.
The following personal information is collected by AMSI as part of the registration process:
| Personal Information | Used for |
| Parent/Carer name | Communications regarding application |
| Parent/Carer contact details | Communications regarding application |
| Parent/Carer relationship to student | Communications |
| Student name | Identification |
| Student gender | Accommodation services |
| Student current school | Eligibility |
| Student year level | Eligibility |
The following information is collected as required and is optional:
| Sensitive and health Information | Used for |
| Medical information | Health & Safety/First Aid |
| Disability status | Equity of access – provision of adjustments and accommodation to support participation |
| Student First Nations identification | Equity of access – underrepresented cohort |
| Religious and/or cultural status | Equity of access – provision of adjustments and accommodation to support participation |
| Dietary requirements | Health & Safety Equity of access – provision of adjustments and accommodation to support participation |
AMSI may disclose the personal information (including health and sensitive information) collected with the following organisations, and where otherwise permitted by law. Any information shared with the department will be handled in accordance with the department’s Information Privacy Policy: vic.gov.au/department-of-education-privacy-policy.
| Individual data | Who | Why |
| Student name, current school, | Department of Education | For record keeping purposes |
| Parent/Carer name, contact details, relationship to student | Camp management and head supervisor | Student participation in camp – communication and emergency management purposes. |
| Student name, gender, and (if applicable) sensitive and health information | Camp staff | Student participation in camp – First Aid, Health & Safety, provision of suitable accommodation and supervision. |
| Student name, disability status | Camp management and camp staff | Student participation in camp –provision of suitable adjustments and accommodation to support inclusion |
| Student name, cultural status | Camp management | Student participation in camp – provision of suitable adjustments and accommodation to support inclusion (if required) |
The following information will be deidentified and consolidated for each camp cohort by AMSI before disclosure to the following organisations. Any information shared with the department will be handled in accordance with the department’s Information Privacy Policy: vic.gov.au/department-of-education-privacy-policy.
| De-identified camp cohort data | Who | Why |
| Dietary requirements | Camp catering | To ensure safe and appropriate meals are provided to camp participants |
| Disability status | CHES and MAV | To ensure the inclusive design of the camp academic program and activities. |
The following information will be deidentified and consolidated across multiple camp cohorts by AMSI before disclosure to the following organisations. Any information shared with the department will be handled in accordance with the department’s Information Privacy Policy: vic.gov.au/department-of-education-privacy-policy. The information provided may be used in reporting within the department about Victorian Maths Camps. Information used in department reporting will be aggregated and will not identify your child.
Deidentified data may be shared with external organisations for the purposes of evaluating the program. Data will be deidentified by removing student names and provided in aggregate form.
Information provided to the department will be stored securely in the department’s systems, with access restricted to those administering the Victorian Maths Camps program and staff that need to provide required technical system assistance and any staff that need to know in accordance with the department’s privacy policy.
| De-identified camp cohort data | Who | Why |
| First Nations status | Department of Education | To monitor participation rates of underrepresented cohorts for equity purposes |
| Gender | Department of Education | To monitor participation rates of underrepresented cohorts for equity purposes |
| Twice exceptionality | Department of Education | To monitor participation rates of underrepresented cohorts for equity purposes |
| Language Other Than English (LOTE) background | Department of Education | For program monitoring and reporting on underrepresented cohorts |
If all requested information is not provided, the student may not be able to participate in the fully-funded residential Maths Camp.
If registration for participation is withdrawn, the information provided will be retained in accordance with our records management obligations and applicable retention requirements. Information will not be used for any further purpose once a registration is withdrawn.
Further privacy information
Refer to the University’s General Privacy Statement or other privacy statements for general information about how we process and protect personal information, including:
- our lawful basis for processing personal information;
- collection, use and disclosure of personal information;
- accuracy, security and storage of personal information;
- retention and disposal of personal information;
- your individual rights; and
- applicable privacy laws.
Refer to the University’s Online Privacy Statement for information about how personal information may be automatically collected from you, such as through the use of cookies, as a result of your visit to websites controlled by the University.
Your rights
You may request access to, or correction of, your personal information we hold, or exercise your individual rights as applicable under relevant privacy laws, unless this would have an unreasonable impact on the privacy of others or would contravene the University’s other legislative obligations. If the lawful collection of your personal information is based on your consent, you have the right to withdraw your consent at any time. However, this will not affect the lawfulness of our processing of your information prior to you withdrawing your consent.
Contact
For further information you can contact us at mathscamp@amsi.org.au.
For further information about how the University manages personal information, and for details of how to make an enquiry, lodge a complaint, or to contact the University’s Privacy and Data Protection Officer, please refer to our Privacy webpage, view the University’s Privacy Policy or contact privacy-officer@unimelb.edu.au.
For more information on how the department handles personal information, please refer to the department’s Privacy Policy at vic.gov.au/department-of-education-privacy-policy. To request access and correction of personal information held by the department, please email student.excellence@education.vic.gov.au
Last updated: 2 July 2026
